Privacy Policy
This Privacy Policy explains how Vyapar Saathi (“the app”, “we”, “us”) handles information when you use the Vyapar Saathi mobile application. Vyapar Saathi is a shop-management tool for recording products and stock, sales and bills, customer details, payments and outstanding dues.
Important: Most shop records are designed to remain on your device. Optional features—such as Google sign-in, Google Drive backup, sharing a bill, choosing a contact, or an AI assistant if configured—may involve sending information to the provider or app you choose to use.
1. Information the app may handle
- Shop and business records: shop or business names, products, stock quantities, prices, sales, bills, payments, expenses, and related transaction details that you enter.
- Customer and staff details: information you choose to enter, such as names, phone numbers, addresses, tax identifiers, staff names, access permissions, and account activity within the app.
- Account information: if you use Google sign-in, Firebase Authentication may process your account identifier, email address, authentication tokens, and related security information to authenticate you.
- Contact details: if you choose a contact using the contact-selection feature, the selected contact information may be used to fill in the relevant form. The app is not intended to upload your entire address book.
- AI assistant information (if enabled/configured): your question, recent conversation context, and the business records needed to answer it may be sent to the configured AI service. This context can include product and stock information, bills, customer names and contact details, balances, payments, and dates, limited by the access permissions applied in the app.
- Technical information: Google, Firebase, GitHub Pages, or another service provider may process technical information such as IP address, device/app details, diagnostic data, and service logs as part of operating and securing their services, subject to their own policies.
2. How information is stored
Shop records are primarily stored in the app’s local data storage on your device. The app does not automatically synchronize all shop records to a Vyapar Saathi-operated cloud database.
Local app data may be lost if you uninstall the app, clear its data, lose the device, or reset the device. You are responsible for making and safely storing backups of important business records.
3. Google sign-in and Firebase
If you sign in with Google, the app uses Firebase Authentication and Google authentication services to verify your identity and maintain the sign-in session. Authentication information is processed by Google/Firebase under their privacy terms. Signing in does not, by itself, mean that all shop records are uploaded to the cloud.
Google privacy information: Google Privacy Policy. Firebase information: Firebase Privacy and Security.
4. Backups and Google Drive
You may choose to download a backup to your device or explicitly authorize the app to save a backup to your Google Drive. A backup can contain sensitive business information, including stock, sales, bills, customers, balances, and settings. Google Drive access is used for the backup files and actions you request; the app’s Google Drive integration requests access to files created by the app.
Google Drive backups remain in your Google Drive until you delete them there. Deleting local app data does not automatically delete copies saved to Google Drive. Google’s terms and privacy policy apply to Google Drive.
5. Sharing bills and exports
If you choose to print, export, or share a bill or business report, the information included in that document is provided to the destination or app you select. For example, sharing through a messaging app is governed by that service’s own terms and privacy policy. Review the contents and recipient before sharing.
6. AI assistant
The app may provide a local assistant that searches records available to your current account and permissions. In local mode, questions and record searches are processed on the device. If you or the app administrator configures an external AI endpoint, the question, conversation context, and permitted business data required to answer it may be sent to that endpoint and its AI provider. The provider may process that information under its own terms and privacy policy.
Do not include unnecessary sensitive personal information in AI questions. The AI assistant may produce inaccurate answers; verify important financial or business decisions against your records. If the AI integration or provider changes, this policy should be updated to identify the service actually used.
7. How information is used
Information is used to provide the app’s shop-management functions, authenticate the account when sign-in is used, create backups you request, fill forms with a contact you select, share/export documents at your direction, and answer questions through the assistant if enabled. Service providers may also use technical information for security, reliability, fraud prevention, and troubleshooting.
8. Advertising and analytics
Vyapar Saathi is not designed to sell your shop records or use them for targeted advertising. No advertising or third-party analytics feature is intentionally included in the app’s current design. This statement does not cover technical logs collected by Google, Firebase, GitHub, or other providers while delivering their services.
9. Data sharing
We do not operate a central Vyapar Saathi cloud database for routine shop records. Information may be shared with a service provider when necessary for a feature you use, including Google/Firebase authentication, Google Drive backup, an external AI service if configured, or the app you select to share a bill. We may also disclose information if required by applicable law or to protect the security of users and the service.
10. Retention and deletion
- You can view, edit, or delete shop records using the app’s available controls.
- Local records remain on the device until you delete them, clear the app’s data, or remove the app, subject to the device’s storage behavior.
- Downloaded backup files remain wherever you save them until you delete them.
- Google Drive backups must be deleted from Google Drive separately.
- Authentication records and technical logs held by Google/Firebase or other providers are retained according to their policies and applicable requirements.
11. Security
We take reasonable steps through the app’s design to limit access according to account and staff permissions. However, local device storage is not a guarantee of encryption, and no method of storage or transmission is completely secure. Protect your phone with a screen lock, restrict access to the app, keep backups secure, and avoid sharing backup files with untrusted people.
12. Children
Vyapar Saathi is a business-management app intended for shopkeepers and business operators, not for children. It is not designed to knowingly collect personal information directly from children.
13. Your choices
You can choose whether to sign in, select a contact, create a backup, connect Google Drive, share/export records, or use an external AI assistant where optional. You may disconnect Google Drive or revoke the app’s Google access through your Google Account settings. You can also contact us with questions about this policy.
14. Changes to this policy
We may update this Privacy Policy when the app’s features or data practices change. The “Last updated” date at the top indicates the latest revision. Please review this page periodically and before enabling optional integrations.
15. Contact
For privacy questions or requests, contact:
Vyapar Saathi
Email: anshjairaj@gmail.com